Office Manager for a Nursing Home in Douglas, Cork

Permanent, full-time contract, onsite position

Salary: €35,000.00 to €38,000.00 DOE + Benefits

Requirements: 

• High school diploma or equivalent (required); Associate or Bachelor’s degree in Business Administration, Healthcare Administration, or a related field (preferred).

• Minimum of 2–3 years of experience in an administrative or office management role, preferably in a healthcare or long-term care facility.

• Familiarity with medical terminology and healthcare regulations

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Experience using Electronic Health Records

• Ability to manage budgets, billing, payroll, and scheduling software.

Responsibilities: 

• use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office;
• manage online and paper filing systems;
• interact with Residents to ensure they are assisted in their queries from an administrative perspective;
• assist the Finance function with recording office expenditure and managing the budget and interaction with suppliers;
• work closely with the Director of Nursing to ensure the nursing home operational records are up to date and take action in relation to arranging necessary services;
• this includes general maintenance recording and monitoring of work;
• Administrative support to the Director of Nursing as necessary;
• close interaction with the Director of Nursing to ensure all necessary policies and procedures are maintained and up to date;
• assist with HR function and processes;
• ensure smooth management of customer accounts to include timely payments etc;
• assist in both internal and external communications and confidentiality of same;
• oversee and supervise ancillary staff including housekeeping, catering and maintenance where necessary;
• manage social media for the nursing home.