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Contracts & Budgets Associate – Centre of Expertize CORK

Contracts & Budgets Associate – Centre of Expertize CORK

  • Permanent
  • Cork
  • Gross/year: up to 55k EUR USD / Year

Contracts & Budgets Associate for the Centre of Expertise

Location: Cork, Ireland

Requirement: EU/UK Passport or Irish Stamp 4

Responsibilities:

  • Establish, maintain, and archive compound-related files and trial-related files as required by procedures.
  • In IMPACT, create and maintain the clinical plan and compound information.
  • Assist with the trial budget, PO, and invoice planning, forecasting, and tracking.
  • Support efforts in establishing consulting agreements (vendors and investigators).
  • Ensure Legal, Procurement, and financial processes are completed for assigned TPOs.
  • Support study teams with sourcing activities by:
  • Gaining agreement on sourcing timelines and expectations with the team.
  • Liaising with Procurement to obtain competitive study bids.
  • Preparing Study Work Orders (SWOs) and contracts with Procurement and Legal.
  • When necessary, assists study teams with issue escalation and dispute resolution.

Systems and Processes Support:

  • Create and maintain collaboration sites at process, compound, or trial levels for the organization.
  • Proactively establish and ensure accuracy and completeness of information in Veeva Vault Clinical, IMPACT, Planisware, and other critical business systems, producing reports as needed.
  • Assists in the development and maintenance of business processes.
  • Represents Clinical Business Operations in the evaluation and contracting of potential vendors.
  • Assist in the upkeep of study archetype templates
  • Assist the organization’s knowledge management and archival activities.
  • Provide assistance with portfolio delivery tools.
  • Assist with Training curricula assignments and system updates.
  • Take the lead on Privacy / GDPR (EU) / other compliance initiatives.

Metrics, Reporting, and Systems Maintenance:

  • Identify, evaluate, and interrelate data to inform business processes and enable organizational decisions, investigate issues, and identify trends and areas for improvement.
  • Create and run system reports for metrics as well as proactively address gaps in required fields
  • As needed, generate organizational metrics/measures, milestone reports, staff capacity reports, and other reports (e.g. bottleneck reports)
  • Support capacity planning and accurate reporting of project time through coordination of CATS entries.
  • Encourage the use of systems and databases (for example Trackwise deviation or change mgmt systems).
  • Work on evaluating vendor performance and sharing TPO performance metrics with company management.
  • Manage and update organizational charts and job descriptions

Basic Requirements:

  • Bachelor’s Degreein a scientific or health-related field; or equivalent qualifications/experience
  • Excellent self-management, analytical, and organizational abilities.
  • Contract management experience with vendors and/or clinical sites
  • Proven problem-solving abilities.
  • The ability to prioritize and manage a large number of activities.
  • Knowledge of business software packages.
  • Strong communication skills and willingness to collaborate globally.
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Job Overview
Category
Category not defined
Offered Salary
Gross/year: up to 55k EUR
Job Location
Cork
Job Type
Permanent
Consultant

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